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Formswift: Protect your interests with a comprehensive bill of sale

Simplify your sale transactions and protect your interests with our comprehensive bill of sale template. Easily create a bill of sale document tailored to your specific needs, ensuring a smooth transfer of ownership.

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What is a bill of sale?

A bill of sale is a written agreement recording the sale of an item or property between a buyer and seller. 

This document includes the buyer and seller's information, a description of the item being sold, the purchase price, and any warranties, conditions, or terms of the sale.

Scanned image of a sample bill of sale document.
Why use a bill of sale?

Using a bill of sale protects buyer and seller by documenting the sale and ensuring clarity. This reduces the risk of disputes or misunderstandings. 


It also serves as proof of ownership and proof of purchase—essential for obtaining insurance, registering the asset, or resolving future issues.

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When to use a bill of sale

A bill of sale is used whenever there is a sale or transfer of ownership of personal property or assets.

Whether you are buying or selling a vehicle, a piece of equipment, or any valuable item, a bill of sale is necessary to establish a legal record of the transaction.

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What types of bill of sale exist?

Different types of bill of sale forms exist to cater to specific transactions and assets. Some common types include:

Vehicle bill of sale

Used to document the sale of automobiles, motorcycles, ATVs, or other motor vehicles.

A certificate of title should be included with the bill of sale as proof of ownership when the title transfers from one individual to another.

Boat bill of sale

Specifically designed for the sale or transfer of watercraft, such as boats, yachts, or jet skis to a new owner.

General bill of sale

A versatile form that can be used for various personal property transactions.

Equipment bill of sale

Used to sell or transfer equipment, machinery, tools, or other business assets.

What is included in a bill of sale?

You should include their full names, addresses, and contact information.

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Including its make, model, year, VIN (vehicle identification number) or serial number (if applicable), odometer reading, and any identifying features.

A hand writing in a notebook with a pen.

This could be the purchase price or agreed-upon value of the item.

Three folders sit on a desk next to the stationery.

Extra information to give the bill of sale clearer evidence of when and where the sale took place.

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Such as encumbrances, warranties, liens, or other relevant clauses.

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You got it—this is where buyer signs the bill of sale to confirm they are purchasing it, and where the seller confirms and verifies the sale.

A person signing a bill of sale on a tablet.

Frequently asked questions

"As-is" refers to the condition of the item being sold, indicating that the buyer accepts it in its current state without any warranties or guarantees from the seller.

This means the buyer assumes all risks and responsibilities associated with the item's condition after the sale is complete.

While requirements may vary by state, a vehicle bill of sale is highly recommended for selling a car, as it provides proof of the transaction and protects both parties.

While it may not be legally required for low-value personal items, having a bill of sale is still advisable to protect both parties and provide a record of the transaction.

No, a bill of sale and a receipt serve different purposes. A bill of sale establishes the transfer of ownership, while a receipt confirms the payment made for the item.

Writing a bill of sale is made easy with Formswift's user-friendly template.

Simply fill in the necessary details, including the buyer and seller information, a detailed description of the item being sold, the sale price, and any additional terms or conditions.

Customize and download your bill of sale document in minutes, ensuring a clear record of your sale.

Create your own bill of sale today.

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