Task management tools for simpler to-do lists

Manage your to-do list more effectively with Dropbox Paper.

Create project management task lists and to-do lists, set deadlines, and start assigning actions to team members in seconds.

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Check off your project management to-do list as you work

Dropbox Paper is a single place to work on projects and team tasks. Add meeting notes, images, lines of code, even animated gifs—anything that you need for your project.

Use a project management to-do list template to stay on top of project tasks, right within a Paper doc. For example, if you have a list of things you need to do before an image can be published on a magazine cover, you can have that “Image Review” to-do list live right next to the image itself. With your to-do list of subtasks next to the work itself, your teammates will better understand what they need to do—and why.

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Keep everyone on track, with task management tools

Use task management tools like task assignments and due dates for yourself or team members, directly from Paper.

When deadlines are approaching, Paper sends automatic reminders to contributors so that everyone’s on the same page and can track their project tasks. Team members and project managers can check off their tasks as they complete them, so everyone stays accountable.

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Get a bird’s-eye view of everyone’s work, all in one place

The easier it is to see and respond to everyone’s work, the easier it is to manage even the most complex projects and tasks.

With the task management tools from Paper, you can get a high-level perspective of everyone’s assigned tasks and contributions in one place. There’s no need to email different collaborators or assignees to track tasks or send follow-up questions.

When a team member contributes work to a Paper doc, their name shows up in the margin, beside their contribution. Add comments directly on your teammate’s work and tag their names so they’re notified in real-time that you’ve left them feedback.

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Frequently asked questions

Task management—also referred to as project management—is the process of guiding a project or job through its life cycle, from start to finish. It often requires the management of a task’s status, priority, time, resources, and dependencies. Task management and time tracking is important because it helps individuals and teams get their projects done on time with effective prioritization.

You can use Dropbox as your online task management software for project management and team collaboration. With Dropbox Paper, you can manage to-do lists, share files, assign due dates, and track time —all in one single place. You can also find these project management tools in the new Dropbox desktop app. 

A project management task list is similar to a personal to-do list, only it‘s shared between multiple people.

The benefit of a project management task list is that it creates a central space for collaborators to check the status of other project elements—which may impact their own ability to progress—in real time. For example, a video producer waiting for assets to be completed before they can start editing can check the project management to-do list to see whether this has been completed.

Dropbox Paper offers task management solutions and collaboration tools that can help automate and simplify how you organize and prioritize your work. Create a Paper doc and use it as your central hub of information and progress tracker. Organize your project plan by combining all your notes, assets, links, and tasks in one place. You can then prioritize your work by assigning to-dos and due dates to yourself or teammates, and track everyone’s progress as they complete tasks.

It’s easy to make task lists in Dropbox Paper. Once you’ve created a document, find the checklist button in the toolbar at the bottom of your screen. To start your simple to-do list in your new Paper doc:

  • Add your task to the checklist
  • Assign it to yourself or your teammate using the @mention feature
  • Set a due date for completion

For examples, check out the project management task list template in the Dropbox Paper template gallery.

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A task management system to prioritize your team's work

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